Tool

Your annual meeting sets four deadlines

In California, moving an association to electronic voting is a rule change before it is a software change — and the earliest deadline falls roughly five months before the meeting it governs. Enter the meeting date to see where you stand today.

Intervals count back in calendar days from the meeting. Status is measured against today's date in your browser. Governing documents may require longer periods than the statute; where they do, the longer period applies.

What each deadline is

148 days — election rules adopted

An association cannot vote electronically unless its election operating rules permit it. Adopting or amending those rules carries its own member-notice and comment process, which is what places this first deadline so far ahead of the meeting. Miss it, and the electronic election planned for spring stopped being available the previous autumn.

120 days — consent notice delivered

Members are notified that the election will be held electronically and told how to opt out. Consent to electronic delivery is governed by § 5260 and remains in force until revoked in writing, so this is a register the association maintains continuously rather than a campaign it runs once.

90 days — last day to switch method

A member may move between electronic and paper no later than 90 days before the election. After that the choice is fixed. This is why every California election is hybrid in practice, and why the paper and electronic channels have to reconcile into a single record.

30 days — device compatibility confirmed

The association confirms that each voting member's device can reach the voting system, so that a member is not disenfranchised by a technical failure discovered on the day.